Build 3450 - Maintenance

Build 3450 - Maintenance

This article has been machine translated. If you find any errors, we would be grateful if you could report them to translation@timesensor.com.

About this build

This build brings improvements to the document archive, a new module, and a new printout for invoicing.

DMS

Adapted archive divisions

With the help of standardised archive partitions, you can structure the documents stored in the DMS of timeSensor LEGAL. To do this, it is sufficient to assign one of the ready-made archive divisions to the mandate in the mandate settings. The idea behind this is that all similar mandates should have a uniform archive division.

But what happens if you need to change or expand the archive division while working with a briefcase? This wish, often expressed by users, is fulfilled in this version of timeSensor LEGAL.

And this is how you proceed:

  1. First, as usual, you deposit a suitable archive division with the mandate:


  2. Open the mandate folder and notice the new icon, which now hides a menu.


  3. In this menu, select the command "Adapt archive division".


  5. Decide whether you want to adjust the archive classification for all mandates or only for the current mandate.
  6. You can either change the stored archive division yourself (which will update it for all mandates that use the same archive division), or you can make an individual archive division for the specific mandate only. In this case, timeSensor LEGAL will make a copy of the original archive division and assign it to the mandate. You can then freely change this individual archive division without affecting other mandates.

Note: If the command Adjust archive division is not visible in the menu, you may be in the dossier and not in the mandate folder. In this case, switch to the mandate folder.

If you are an administrator of timeSensor LEGAL and would like to exclude certain user groups from the new function, a new access right is available for this purpose:




Setting a deadline on a document

For a document in the document archive, not only a resubmission but also a deadline can now be created. To do this, right-click on the document and select "New deadline".



Communicator module

As of this build, the new module "Communicator" for archiving e-mails is available. With the communicator you can process your e-mail traffic:
- process it in a division of labour
- Archive in the DMS

This first version of the communicator allows the integration of e-mail accounts via the POP3 protocol. Later this year, the integration of beA accounts will be possible. Other protocols are planned for later versions. Here you will find detailed information on how to use the new module.

The new module is subject to a fee. If you would like to license the module for use in your law firm, you can use the order form attached to this article.

Invoicing

A new expression INV_INSERT("creating_user" { ; "internal" | "external" | "short" }) is available as of this build. With this expression you can output the user who has created an invoice. The second parameter defines what information is to be returned from the user, e.g. "internal" for the internal name of the user.


Bug fixes and small improvements

Bug fixes and small improvements from various areas round off this maintenance update.


  

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