How are my invoice numbers correct vis-à-vis the tax authorities?
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In timeSensor LEGAL, an invoice is considered provisional as long as it is still in the unprinted invoices. If you delete the invoice, the invoice number is placed in the pool of reusable numbers and is automatically drawn again when the next invoice is created. Therefore, you can easily delete an invoice created on a trial basis and create a new one; the invoice number will usually remain the same.
Delete or credit invoice
If the invoice has been finalised and is accordingly in the open invoices, the number is definitely assigned. If you now delete the invoice, for example because the client initiates a correction, you can either credit the issued invoice (i.e. create a credit note) or delete it. For this purpose, timeSensor LEGAL brings up the adjacent query.
Most of the time, one will decide to create a credit note for reasons of transparency. However, there may also be cases where it is not worth creating a credit note.
Let's say you prepare an advance invoice for a new client and send it to him. Now the client decides at short notice to instruct another lawyer. In this case, you can forget about issuing the credit note and simply delete the advance invoice instead.
Even in strict Germany, a numerical sequence of invoice numbers is not mandatory. Only the uniqueness of the issued invoice number must be guaranteed.
In the example of the advance invoice, however, it makes sense for internal documentation purposes to attach a corresponding memo to the PDF copy of the advance invoice (which is still in the document archive).
Influence invoice numbers
In the Settings section, in the Parameters window, you can influence the numbering of the invoices. You may want to increase the invoice number - for example, the client does not need to know that he is receiving the very first invoice from the newly established law firm.
In addition, the pool of reused invoices can also be accessed here. As a rule, however, timeSensor LEGAL manages this pool independently and manual intervention is not necessary.
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