How can I offset flat rates against the services rendered using partial invoices?

How can I offset flat rates against the services rendered using partial invoices?

During the life cycle of a mandate, you can create any partial invoices for the client or third parties. Partial invoices will be deducted from the final invoice in the same way as advance invoices.
The use of partial invoices is recommended, for example,
  1. if you do not yet know exactly what the final invoice will look like
  2. if you want to decide later whether you want to create your final invoice based on an hourly fee or according to RVG
  3. if third parties assume part of the costs
  4. if you would like to present an overall invoice at the end of the mandate
You can either issue partial invoices with a lump sum, or you can use the "Partial invoice from selection" function to offset services that have already been entered in the dossier. In both cases, a partial invoice is created and appears as a green icon in the invoice list. This FAQ entry describes the use of partial invoices with lump sums.

Example: Monthly flat rate bill

  1. At the beginning of an invoicing period, for example monthly, create a partial invoice that contains the flat rate agreed with the client. You can choose any service text.
  2. Settle services that accumulate in the dossier in the new billing period as usual using the Invoice option. The previously issued partial invoice is automatically credited. Any remaining balance of the client remains in the system and is used for the next bill.
  3. Create the next installment for the next billing period. This process can be continued indefinitely.
  4. If you have agreed with the client that a remaining credit from a flat-rate bill will expire at the end of a billing period, you must remove this credit from timeSensor LEGAL so that it is not carried over to the next period. So that such a credit in your favor can be booked correctly via the services billed in this period as settled and your statistics are correct, it is best to adjust your hourly fee to a target value before you generate the periodic statement:
    1. Without having selected a service, click on the action menu at the bottom right of the dossier and select the Recalculate prices option (before you create the periodic statement).
    2. In the following window, you specify that you want to correct the hourly rates for the accrued services and enter the total amount of your client's available credit at this point.
    3. Prepare the invoice for the current accounting period. The outstanding balance of this settlement is now 0.- and the customer credit has also disappeared.
Create partial invoice 1. Create partial invoice
Specify partial invoice amount 2. State the amount of the partial invoice
Recalculate prices for existing services 3. Recalculate the prices of the existing services
Adjust time fee like partial invoice 4. Adjust time fee like partial invoice
Compensation by partial invoice 5. Settlement by partial invoice

    • Related Articles

    • How can I provisionally offset services rendered with the help of partial invoices?

      This article has been machine translated. If you find any errors, we would be grateful if you could report them to translation@timesensor.com. During the life cycle of a mandate, you can create any partial invoices to the client or to third parties. ...

    • How Can I Provisionally Invoice Services With Partial Invoices?

      In every case, you can create as many partial invoices for your client or third parties. Partial invoices will be deducted from the final invoice, just like retainer invoices. It is recommended to use partial invoices: when you do not know exactly ...

    • How Can I Use Partial Invoices to Invoice Services?

      You can create as many partial invoices as you want during the lifetime of a case. Just like retainer invoices partial invoices will be deducted from the final invoice. Partial invoices are recommended, e.g.: when you don't know what the final ...

    • Generate automatic flat rate invoices

      If you have regular customers who should receive the same flat-rate bill from you every month (every quarter, every year), then TSL offers a practical little feature with which you can automatically generate invoices with a suitable flat-rate ...

    • How Can I Modify the Tax Rates?

      This FAQ entry will show you how to modify tax rates in timeSensor LEGAL, should that become necessary. Go to "Special", then choose "Tax Rates" in the "Accounting" menu. Double-click the current tax rate and choose "Change Tax Rates" in the "Tools" ...