How do I change the payment terms on an invoice?
This article has been machine translated. If you find any errors, we would be grateful if you could report them to translation@timesensor.com.
This FAQ entry describes where the payment conditions on the invoice template come from and how to easily adjust them.
General
Already when setting up a mandate, you can set the period of time and the bank account to which the client's payments are to be made. These settings are then applied to each invoice created by this mandate:
These two pieces of information, i.e. the bank details of the desired bank account, as well as the payment deadline, should be communicated to the client and therefore printed on the invoice. For this purpose, there is a comfortable printout for the invoice template, which can print this information on your invoice in a wonderful way:
INV_INSERT ("payment_conditions")
Below you will learn where the INV_INSERT ("payment_conditions") expression gets the information from and how you can easily adapt it.
Bank details
In a first step, you must enter the bank account information for each desired deposit account. Click on Special, then in the Accounting menu on Chart of Accounts. Double-click on the account for which you want to change the bank details. Click on the Cash Account tab and type in the corresponding information in the Account Details field for invoice printing. If you print invoices in several languages, you should enter the information in each language using the blue translation icon to the right of the field.
Terms of payment
In a second step, you enter the actual text for the invoice conditions for each dunning scheme, as it is to be printed on the invoice. The editor for dunning schemes is somewhat hidden, but can be called up from various places. For example, you can access the dunning scheme editor by clicking on Parameters under Settings and then calling up the dunning template editor under Finance.
First select the desired dunning scheme on the left. In the field Payment conditions as text for invoices and credit notes you can type in the text you want to have printed on your invoices or credit notes. The expressions (outstanding), (payment deadline) and (bank details) are automatically replaced with the corresponding information. If you print invoices or credit notes in different languages, you must also enter the texts for each language. The blue translation icon to the right of the text field gives you access to the other languages.
With three dunning schemes and three office languages, there are 18 texts to edit. A little hard work is required here.
If you have entered everything correctly, INV_INSERT ("payment_conditions") automatically returns the correct invoice conditions depending on the selected payment account, the selected dunning scheme and the invoice language.
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