How do I change the stationery in my templates?

How do I change the stationery in my templates?

This article has been machine translated. If you find any errors, we would be grateful if you could report them to translation@timesensor.com.

Over the years, you may occasionally want to change the law firm's stationery. Be it because of changes in the information returned or a new layout. To carry out the following manipulations, you need access to the settings of timeSensor LEGAL.

Changing the stationery for 4D Write templates

Make sure you have the new stationery as a PDF (Mac in operation only) or in SVG format (mixed systems or Windows only).
Navigate to Settings - Parameters - General - Letterhead in timeSensor LEGAL.

Double-click on the stationery you want to change. In our example we will change the stationery for the letters. Double-click to go to the Scheme Editor where you can see the different letterheads and their specifications. If you use a different layout for the first page of a letter than for the following pages, you will see this here.

If you double-click on the template, a small window appears in which you can edit various information. As a rule, you only need to replace the picture element here. Drag the PDF document you have prepared into the Image element field. timeSensor LEGAL will now replace the old image with the new one. If this picture element is to be printed on the first page only, make sure that the check mark is set for First page only.
Then confirm the changes with OK. If you only use one stationery for all 4D Write templates, you have already made all the necessary settings.
However, if you have a second stationery for the following pages, you have to repeat the whole process for them. This applies to all stationery schemes you have stored (in our example we have two: letter and invoice).

Changing the Letterhead for Word Templates

If you also need to change the stationery in your Word templates, please make sure you are familiar with the Word templates and have the folder with the Word macro on your computer. You can download it here.

In contrast to 4D-Write templates, stationery for Word cannot be stored globally, but must be stored (and accordingly changed) in each individual template. You must carry out the following steps once for each Word template. Note that this also applies to each language. So if you use the same Word letter once in German and once in French, you must change the stationery for each language.
  1. Navigate to the template editor and find your Word template. Using drag & drop, you can either drop the Word file directly into the timeSensor_template folder or you can also take an intermediate step via the desktop.
  2. Now open the file by holding down the Shift key. The familiar macro dialogue will appear, which you must accept.
  3. Double-click on the header to activate it. Select the picture that was stored there and delete it.


  1. Now drag your new stationery, the PFD you have provided on your desk, into the header.
  2. Word now recognises the stationery as an image and will automatically bring it to the foreground, but you do not want this with a letterhead. So you specify that the picture is to be placed behind the text.
  3. Now you can position the picture. To do this, move the mouse to the upper left corner until the move cursor (four arrows) appears. Now drag the stationery into the corner. Now use the cursor to drag the bottom right corner into position. If you hold down the CMD key while doing this, you can adjust this very precisely to the page.
  4. Save your changes, preferably give the document a new version number (e.g. Word_Brief171207). Navigate back to your template collection and replace the old Word template with your new template using drag and drop. As you have previously labelled the document with a new number, you can now also see whether the document has actually been replaced.

Use of the SVG format under Windows

Since the Windows operating system cannot display PDFs natively, the use of SVG format is recommended. When converting from Word or PDF format to SVG format, there are basically two options:
  1. Production of the SVG by a graphic designer: Contact a graphic designer who will produce the desired stationery for you in SVG format.
  2. Production of the SVG by an online converter: Use an online tool to create an SVG: http://image.online-convert.com/convertto-svg




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