How do I put the Exchange interface into operation?

How do I put the Exchange interface into operation?

This article has been machine translated. If you find any errors, we would be grateful if you could report them to translation@timesensor.com.

What is Microsoft Exchange?

Microsoft Exchange Server is a groupware and e-mail transport server software from Microsoft. It is used for the central storage and administration of e-mails, appointments, contacts, tasks and other elements for several users and thus enables cooperation in a work group or in a company. An Exchange interface in timeSensor LEGAL allows you to transfer addresses, appointments, deadlines and reminders to the Exchange server. This allows suitable client applications (e.g. Microsoft Outlook, mobile devices or telephony systems) to use this data directly.
The Exchange interface of timeSensor LEGAL has the following features:
  1. Support for personal Exchange accounts: each user only sees the data that concerns and interests him or her. This means that each user can decide for themselves whether they want to subscribe to a specific address or not.
  2. Continuous one-directional synchronisation: every change to the data record in timeSensor LEGAL is immediately pushed to the relevant Exchange accounts. This means that the contacts on the smartphone always remain up-to-date.

Hosted Exchange

You can operate an Exchange server yourself, or you can use the services of companies that offer hosted Exchange (e.g. www.qualityhosting.de). A personal account is set up for each user on the Exchange Server.
Log in to timeSensor LEGAL with admin rights and go to the settings. Then click on Admin and then on Special. A new window opens, where you switch to the System tab and then to the Interfaces tab. Click on Activate to activate the interface in timeSensor LEGAL. 
If the field is greyed out, the module is not licensed. Please contact the timeSensor LEGAL hotline.



After you have activated the interface, close the window and click on Users in the toolbar. In the user editor, switch to the tab Users and double-click on the user for whom you want to store the Exchange account.






Next, select the Exchange tab (if the interface is not activated, then the Exchange tab will not appear either).

Then fill in the user data as follows:
  1. Hostname: Here you must enter the external URL of the Exchange Server. Ask your personal IT supporter about this. The external URL should be structured like this: https://mail.domain.com/ews/exchange.asmx
  2. Username and password: Here you enter the email address and password of the email account set up for you.
Finally, click on Test to make a request to the Exchange Server. If the icon changes from red to green, the interface is set up. If the icon remains red, you should check your entries again.





Synchronise addresses

To synchronise addresses from timeSensor LEGAL to your Exchange account, you must first mark them for synchronisation. Open a dossier of an address you want to synchronise and switch to the Sync tab at the bottom right. There, select the user(s) who want to synchronise the address to their account.





If you want to synchronise several or all addresses at the same time, go to the respective address list in the Addresses area and select the desired addresses. Then click on Tools in the menu bar at the top. Click on Customise and then on Set Exchange Sync.






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