How do I configure the e-mail interface in timeSensor LEGAL?
This article has been machine translated. If you find any errors, we would be grateful if you could report them to translation@timesensor.com.
General
The functionality of the eMail interface of timeSensor LEGAL is described in detail in this article. This article deals with the technical configuration of the interface.
In order for timeSensor LEGAL to be able to send and receive emails, a separate mailbox (email account) must be set up for the software. The mailbox can be set up on the law firm's email server or elsewhere. For data protection reasons, we advise against using gmail. An example of how to set up an account with GMX is described below. The mailbox set up for timeSensor LEGAL may not be used elsewhere, i.e. it must be used exclusively for timeSensor LEGAL. Choose a name that is easy to remember, e.g.
Set up a mailbox with GMX
At GMX you can set up a P.O. box free of charge. According to the provider, data and emails are stored and processed in accordance with German data protection laws and exclusively in data centres in Germany. First open the new mailbox at gmx.de or gmx.ch:
After you have set up the mailbox, you must log in to your account once with the web browser and specify in the E-mail section under Settings that e-mails can be sent and received via an external programme:
Configuration of the e-mail interface in timeSensor LEGAL
To configure the email interface, you need administrator rights in timeSensor LEGAL. Go to the Settings area and click on the Parameters button. On the General page, click on the Communication tab and on the small plus sign at the bottom left. Then enter the access data for the new mailbox, as shown in the example:
When the configuration is complete, press OK. Then, in the Parameters window, set the system account to the one you have just created. Do not forget to set the account to Active. Then you should close the Parameters window so that the settings are saved. If you are working in multi-user mode, you must log off completely and also restart the database server once so that the parameters are activated.
With the Send test mail button you can check whether sending and receiving e-mails works. If the sending worked, you will receive a corresponding message. Then open the mail window by clicking on the small icon at the bottom left of the area bar. Click on Retrieve in the input area of the mail window. After a short time, the test email appears in the input area.
If the test mail did not arrive, then understandably the setup of the e-mail interface was not correct. Check the settings with upper/lower case, correct ports and that the correct password is entered.
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