How can I add and change accounts?
This article has been machine translated. If you find any errors, we would be grateful if you could report them to translation@timesensor.com.
This entry shows how to
- be able to independently maintain and update the chart of accounts stored in timeSensor LEGAL
- Make ESR settings (Switzerland)
General
When delivered, some accounts that are automatically posted to by timeSensor LEGAL are already entered. However, the pre-entered account numbers may not match your chart of accounts. We recommend that, as a minimum, you match the account numbers of the pre-entered accounts with your chart of accounts.
If you want to use timeSensor LEGAL to keep your basic records (cash and bank books) complete, i.e. including office expenses, you should add to the existing accounts:
- the most important asset and liability accounts according to your chart of accounts
- Expense accounts according to your chart of accounts
You can change account numbers at any time without this having a negative effect on existing bookings. The existing bookings automatically adopt the new account number.
Calling up the chart of accounts
Click on the Accounting menu in the toolbar in the Special area. Select Chart of Accounts here to open the corresponding window:
Add or change accounts
Click on the big plus symbol to create a new account. Double-click on an account to modify it. The input window with three pages appears.
Instead of adding each account manually, you can import accounts from a chart of accounts. Here you can find out how to do this.
Page Settings
Under Account No. you can enter the number for the new account according to your chart of accounts. Please note that the number entered must not yet exist. Enter a meaningful name for Name. Click on the drop-down menu for account type to select whether the new account belongs to the assets, the liabilities, the income, the expenses or the opening/closing.For the balance sheet accounts (asset and liability accounts) you can enter an opening balance.
Money account page
Asset or liability accounts can also be defined as money accounts. A cash account can be booked directly in timeSensor LEGAL; it then appears in the Finance area under Cash accounts. Typical money accounts are: Your cash, your bank accounts and possibly postal cheque accounts. However, you could also define company credit cards of employees as money accounts.
If you click on the box Serves as cash account, several fields appear. On these you can make the detailed settings for the new land register. When publishing on these pages, you select the users with whom the land register is to be published. If you have selected one or more users, a red tick appears next to their names. For example, you could have an employee's company credit card appear as a cash account in the employee's personal workspace, so that he or she can track his or her expenses directly.At Voucher number prefix and next no. you enter the prefix, as well as the number that should come after it. timeSensor then takes this number consecutively for each entry you make.
You also have the option of selecting a colour for the zebra stripes of your land register. To do this, click on the white box and a colour palette opens. The colour is stored in the cash account and makes the output form a little clearer and the individual accounts easier to distinguish from each other.
For bank accounts on which you expect payments from clients, you should enter the account details for invoice printing. This text can then be automatically inserted on invoice templates via a 4D printout.
ePayment page
For electronic payment transactions with your bank, certain parameters must be stored. The Swiss ISR system is currently implemented in timeSensor LEGAL. You can determine the horizontal and vertical position of the ISR from the print template. Please watch the end of the following video for this.
The following video is aimed at law firms from Switzerland and shows how to configure and use the ISR system:
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