Avoiding Gaps in Invoice Numbers

Avoiding Gaps in Invoice Numbers

By default, timeSensor LEGAL behaves in such a way that when unprinted invoices are deleted, the corresponding invoice number is returned to an invoice number pool and then reused. However, if a printed invoice is deleted, the invoice number is not reused, resulting in a gap. This is the recommended operating mode of timeSensor LEGAL and complies with legal requirements.

Invoice numbers must be unique and sequential according to the defaults of the legislator. Further information can be found here: https://support.timesensor.com/portal/de/kb/articles/wie-sind-meine-rechnungsnummern-gegenüber-den-finanzbehörden-einwandfrei

If you absolutely want to ensure that there are no gaps in your invoice numbering, you can activate the checkbox Re-use missing numbers You can find this setting in the Special/Parameters/Finances/Receivables section:

Once you have activated the checkbox, a query will be made as to when the gaps should be filled. We recommend activating the mechanism to avoid gaps from the next accounting period.

From the selected date, timeSensor LEGAL checks each night whether there have been gaps in the invoice numbering. If a missing invoice number is discovered, it is entered into the pool of reusable numbers and thus automatically drawn for the next invoice issuance.

Gaps in invoice numbering are generally unproblematic, which is why we recommend not using this setting.
If you still activate this checkbox,
we strongly recommend that you do not delete invoices, but always neutralize invoices via a credit note. Only in this way can you ensure that full transparency is guaranteed.

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